Church Operations Business

Yes, Delete Section 3

That would make Section number need to have 3 put in front of it.
Or then 4 would become the new 3. And there would be no number 4.

 

ARTICLE IV: MEETINGS

Section 1: GENERAL CHURCH OF THE GOOD EARTH MEETINGS
General Church of the Good Earth meetings shall be held to conduct the business of the Church of the Good Earth. Meetings shall be held monthly during the year or at the discretion of the Executive Board.

Section 2: VOTING
Each Operational Member actively participating in a Church of the Good Earth meeting is eligible to vote, one vote per Operational Member. Executive Board members are, by definition, Operational Members. Proxy votes are not allowed.

Section 3: QUORUM
Two (2) members of the Church of the Good Earth present constitute quorum for the purpose of voting.

Section 4: METHOD OF MEETING
Any communications method may be used for the purpose of having a meeting or meetings, electronic, Internet, mail, e-mail or other.

 

ARTICLE IV: MEETINGS

Section 1: GENERAL CHURCH OF THE GOOD EARTH MEETINGS
General Church of the Good Earth meetings shall be held to conduct the business of the Church of the Good Earth. Meetings shall be held monthly during the year or at the discretion of the Executive Board.

Section 2: VOTING
Each Operational Member actively participating in a Church of the Good Earth meeting is eligible to vote, one vote per Operational Member. Executive Board members are, by definition, Operational Members. Proxy votes are not allowed.

Section 3: METHOD OF MEETING
Any communications method may be used for the purpose of having a meeting or meetings, electronic, Internet, mail, e-mail or other.

 

So, Basically there's a motion make to Delete mention of Section 3: how many. Leave no mention of numbers whatsoever.

A second is needed.

Then Any Discussion and votes.

Meeting should remain open for days and days yet.

 

Chairperson Mary, I think it's a mistake to drop Section 3 at this point but rather we should amend it to read.....

Section 3: QUORUM
Three (3) members of the Church of the Good Earth present constitute quorum for the purpose of voting.

inorder to avoid tie votes...

 

4 votes Mary for chair. O against. You can still vote.

 

I Second and I vote to strike section 3 of Article 1V. The reason I vote to strike it until a permanent body can be set in place bc most of the time there is not enough ppl on here to make a quorum.

When the perma body is placed we can amend the Section 3 as to how many we choose to make a quorum

 

I just received this from Chris in email
2 of 68

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Nominee For Chair
Inbox
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Mary Clanton
Chris you have been nominated to Chair our committee, Can you stop by hip and...
8:06 AM (6 hours ago)

Chris Wickman
1:24 PM (1 hour ago)

to me
Hi Nails,

Right now I truly cannot accept a nomination to become a Director and I am very sorry. Currently, as you know I am in recovery from a MAJOR neck surgery AND I need to do all the year end stuff for my Hawaii Valley Foundation! Sheila and I leave to get back over there on the 14th of Jan. That is the first date that my doctors will FINALLY let me travel. I have board meetings already scheduled in March at my place going on in Hawaii March 23rd, we/I do most of this as no one else knows how to do it easily, like all compliance/tax shit/including the tax return for IRS. I also do all the State of Hawaii Reporting.

I am flattered that you want my help and if things were different I could possible accept. I know how serious you are about this. You want to make sure that you have Board Members who are as focused as you are especially in the formation stage. . I am fairly sure you will need a minimum of 3 Directors to get your first meeting up and running, BUT you sometimes can get away with 2 and I have seen the rare occasion where just 1 Director/OR more aptly called "the Incorporator" can get things off the ground.

Now there may be some different stuff than is needed for the Standard 501c/501c3's as you want to carry on as a CURUCH! BUT this info I am sure is on the IRS web site. If you need to you may be able to use a library computer if yours cannot print stuff.

At the first meeting you also will need to elect/appoint your officers (Pres, VP, Secretary) and their Job Descriptions etc at the meeting then turn the meeting over to them. ALL of this should be laid out in your BYLAWS. ALSO what you are going to do in the first meeting (ALL MEETINGS) should be the AGENDA for the meeting, This AGENDA goes out with the Notice of Meeting mailings.. You also need to either have The NOTICE of MEETING sent out to all of your Directors at least 7 to 10 days before meeting. Ours is 21 Days before a meeting!!

BUT in lue of sending out the Notices of Meeting forms, you can have have every one sign a "waiver of noticed" form. This is super easy and allows you all to decide when and where to meet and just sign the "Waivers" so that you will be in compliance for your meeting. I have all these forms and I think I offered to fax these to anyone who may have a fax. All this little stuff is actually the important clerical and Compliance stuff you keep in the Corporate Book with the eventual minutes of said meetings..Notices of Meetings/minutes etc. in order.

OH yeah when you send in your "Articles" to the State you will also need to name an Officer or Director or someone and also the ADDRESS of the entity as your AGENT for "SERVICE of Process". This is so in the case anyone ever needs to contact the entity or serve it papers there is a place on Record to contact you.. This is usually the addy of the PLACE OF THE BUSINESS and the person is usually the Secretary. It really is not hard it is just one of those things that you must do to ensure you are compliant IF you ever need to prove anything to any legal entity or other members. For your initial FORMATION MEETING the AGENDA should put all these things I have discussed here (short bullit points) with the last item being discribed as "ANY OTHER BUSINESS THAT MAY ARISE DURING THE FORMATIONAL MEETING"

Nails, since you intend to be registered a Church you may need to keep some different records than the standard 501c3!

Go to the IRS web site and Click on the non-profit and you can get a lot of the "WHAT DO WE NEED for the Feds" stuff explained and possible get you access to the forms you need too!.

I may be able to get on a phone call with you all if you want to have a general discussion about this initial formation shit? let me know. my e-mail is wickwah@cox.net

I also have over three years of NON PROFIT do and don'ts regarding tons of shit from my membership to a NON Profit compliance guru magazine. If we can send them to you via electronic means I will gladly give them to you. THEY ARE GREAT and cover shit I never thought about!!!

Hope you understand why I need to decline but I will help as much as I can. Try to get a conference call before I leave and it might help??

peace and love
Chris/wickwah

 

Yes I agree Ranger, but as I said there is not usually 3 of us here at the same time. Not to say, if there are three or more then all can not vote, quiet the contrary, if there is something needed asap one would not have to wait hours or even days to make something we need to do official. I think 3 or 5 is the best way to go also bc of what you have suggested, if there is a tie vote. So, Yes I do agree and I make a motion to amend Section 3 of Article 1V when we establish a Board.

If there was a minor decision to be made on something that didn't disrupt the Mission Statement or the By-Laws The Chairperson could make a decision without an emergency board meeting. We would have to send out advance notices to all board members a week or ten days before the meeting, so if there was an emergency it could be handled without waiting and wasting time.

Of course all matters of importance will be voted on.

I would and have also asked for consensus on just about everything anyway. This is just temp anyway, and we can amend anytime.

 

OK Madam Chairperson, it's a go. If need be shoot me a list of phone #s and i can fill in as vp for communications (sp?) with my cell. lol You can set up a 'mail group' within your email account and notify all of us at once.:2thumbsup:

 

My thought is that we should try and start out lean and mean and try to be ready for action.

At a later date, if we end up with a lot of people coming to all of the regular monthly general meetings, then, when we have a lot of people, we can add an Amendment to the bylaws, that would put a minimum number back in. i.e. Put the Section back in.

In the Sample bylaws that this was created from, the original number was (7). Just told to you as an example.

 

I agree Kenny, kept it loose til we get the bus off the ground. It's not like we have a million dollar backer that will carry us. We are on our on way. We'll get it done. We are in the midst of the doing of it.

Blessings

 

I nominate Ranger for vice chair

 

d is everyone Zzzzzzzzzed out

 

Woke but brrrrrrrred out. Sit at puter, brrrrr! Sit at heater zzzzzzzz, all over time shifts.......

 

mornin guys watz up?

 

Mornin' Mike,
There is nothing up.

 

I'll be back after the dust settle.

This is the space to jump in and to submit your own versions of articles of incorporation.

Articles of incorporation are in 2 parts, the first part is what you tell the state that you are and what you are about. It is referred to as a mission statement. Its not a real mission statement like you and I would think about. Its the basics that you officially tell to the state and the Fed. It should be vague open stuff that you tell the state. The minimum. Not, "We're going to build a ranch," when you don't have any money to do that. That is know as a project. You don't have to tell the state about desired projects. Not in the central statement to the gov.

The second part of the same document, the Articles of Incorporation, are the Bylaws. All one document. Beginning bylaws should be simple and something that you can easily follow as the rules to operate by. If you only have 3 members, then you shouldn't state in your bylaws that you have 8 types of officers. You don't have 8 people. Keep beginning rules simple. They can be added to later. They are mainly to show to the state, anyway.

I put in my part.

This space is for any people who say that they are participating, to participate in. So, Y'all participate.

It's your action space. I've said what I've said. You have the Talking Stick now.
This meeting is open for days, until we by majority close it.

I expect to see an ass load of talking, here.

 

mike here and I second that

 

Cool. LOL. But that wasn't a motion. LOL HI Mike.